Notes messaging

To reduce the size of your mail file (and stay within your quota), you can save and delete attachments, instead of keeping them in your mail. To save attachments to your computer and delete them from your mail, click the attachment to select it, and then click Attachment Save and ...

If you want to know whether or not an email was delivered, you can receive a delivery report. You can choose receive a delivery report if the email fails to send, if it sends correctly, or you can choose to trace the email's entire path. While composing the email, click Delivery Options. For ...

When you delete an email, it goes to your Trash folder, where it stays for a certain number of hours before being deleted forever. To change how long messages stay in the Trash folder before they are deleted forever, click File Preferences. Click Mail. On the Basics tab, enter a number of hours ...

To count the number of messages in any mail folder or view in Notes, click Edit Select All, and see the number that displays in the status bar.

To reply to a message to someone whose email provider can read only plain text, you can use Reply with InternetStyle History. Select the email and then click Reply Reply with InternetStyle History or above the message list. This option sends the message in plain text, so Internet mail ...

You can choose to display only unread messages in folders or views in Notes mail. Follow these steps: In standard Notes Click Show above the message list, and then click Unread Only. To display the read messages again, click Show Unread Only again. Note: Notes saves this setting for the ...

You can use a mood stamp to indicate a particular type of message, such as a personal or thank you message. Notes displays the stamp next to the message in the recipient's Inbox and above the body of the message itself. Click Delivery Options above the message. In the Mood Stamp field, select a ...

You can change how often Notes checks for new mail, and whether it notifies you with a sound, a popup alert, an icon in the system tray, or a combination. You can also change these settings for Notes Minder, which checks for new messages when Notes is not running. You can also set one or more ...

If you have more than one signature, you can set one as your default, and import alternate signatures when you want to use them. For example, you may have a different signature for internal and external correspondences; you could set your internal signature as your default, and then import your ...

When you want to put an email in a folder, you have the choice to move it or add it. To move the email to a folder, click Move. To add the email to a folder (and leave a copy of it in the current folder), click Add. CAUTION: There is only one email. If you delete an email that is in multiple ...

You can flag an email to indicate that it requires you to take followup action. You can set the default priority flag, a default followup date and time, and a default alarm for flagged emails. The follow up date can be a number of days, weeks, or months after you flag the email, and the alarm ...

You can flag emails for followup, and then keep track of them in the Follow Up miniview. To flag an email for followup, select it, and then click the flag icon or the arrow next to it and select an option. Then you can keep track of the flagged emails in the Follow Up miniview in the bottom left ...

If you attempt to forward a Notes message and see only a Forwarded by line with your name, the original sender has prevented copying or forwarding of the message.

You can track sent messages, to learn what servers they move through. Open the Sent folder. Select the email you want to track, and then click More Track message. Select the recipient(s) to whom you sent the message that you want to track. To add any additional recipients, type or select a ...

If you are sending mail to Internet mail users, you can select an option to preserve Notes delivery options that normally wouldn't work with Internet mail users.

When you send an email, you can have replies sent to someone else. This is useful if you are going to be out of the office, for example.

You can set a 'please reply by' date on emails.

You can send your internet mail or news in plain text, HTML, or both. Use this if your recipients have email addresses that may not be able to read HTML or Rich Text. Notes can also prompt you to specify a format each time you send mail.

If you save sent mail, it is saved in the Sent folder. You can also save it in a different location.

By default, messages you send are saved in the Sent folder. You can choose not to save sent messages or to sometimes save messages.